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UNISON response to

Caretaking Service Review

23^rd of July 2016

 

Purpose of Review

• To make an annual saving £151,166.
• This sum chiefly to be realised by withdrawing current Service Tenancies [£145,000] and Council tax payment [£25,320] from staff employed as Resident Caretakers.
• To provide a more responsive Caretaking Service to Barnet Homes customers.

 

 

Background

To achieve the above aims Barnet Groups stated preference is to:

• Create a new Senior Estate Services Manager Post
• Down grade current Estate Services Managers post and replace with new ESM role with different duties
• Delete Senior Caretaker post
• Create a new ‘Driver Grade’ caretaking post
• Delete Resident Caretaker post and replace with a mobile Caretaker post.

 

Proposals by the Barnet Group

 

Estate Service Managers

To be ring-fenced to apply for new Senior ESM role – Choice of Redundancy or Assimilation into new ESM role – Pay protection would apply.

 

Senior Caretakers

To be ring-fenced to apply for any vacant new ESM role – Choice of Redundancy or assimilation into new mobile Caretaker/Driver role – Pay protection would apply.

Removal of service tenancy if applicable.

 

Resident Caretakers

Assimilation into new Caretaker/Driver role. Removal of service tenancy.

 

 

Removal of Service Tenancies – Barnet Group position

 

1. Discretion at the initial Housing needs assessment.
2. Discretion at the time of the first tenancy review (in 5 or 6 years’ time) provided you are still in the employment of Barnet Homes [as a caretaker]. Up to 11 years in current home with discretion.
3. Senior Resident Caretakers will also benefit from the same discretion on the initial housing needs assessment even if they choose to take voluntary redundancy. But, the second round of discretion (i.e. in 5 or 6 years’ time) will not apply as they will not be employees of Barnet Homes.
4. Lump sum compensation as an alternative to subsidised rent and council tax for two years (equivalent to one year’s rent and council tax). Average compensation payment per caretaker is estimated to be £7,290.

 

1. There are no conditions (i.e. Continuation of service with the Barnet Group) to the award of the lump sum compensation. The amount offered equates to 1 years rent and we are not in a position to offer more. The tax free element of the payment depends on affordability.

 

1. This Lump sum payment will not apply to Senior Caretakers who take Redundancy

 

 

Removal of Service Tenancies – UNISON Response

 

1. UNISON members request that if discretion can be applied to the housing allocations policy that a secure, full life time Tenancy for staff effected should be considered as way to reach a mutually agreed position.

 

1. It is welcomed that discretion has been extended to the date of the first tenancy review, however the qualification element of continuing to work as a Caretaker for Barnet Homes would limit opportunity of staff to progress their career with their current employer.

 

1. It is welcomed that Senior Resident Caretakers will benefit from the same discretion if they choose to take redundancy – but this should also be applied to the first tenancy renewal [after the first 5/6 year period] whether or not there is a continuation of service with the Barnet Group.

 

1. The lump sum option is welcomed, but the stated amount is not of enough value to compensate for the loss of staff’s service tenancy.

 

1. It is welcomed that the lump sum is not reliant on staff continued service with the Barnet Group. However the offer will not reflect the outlay of effected staff over a year for rent and council tax if the payment is not the net figure.

 

1. Senior Caretakers who take redundancy should be entitled to receive the lump sum compensation in lieu of a year’s rent as the lump sum is not reliant on continued service with the Barnet Group.

 

Other Factors

 

1. Health & Safety Compliance – UNISON has asked for details of provision for staff under the H&S Workplace [Health and Safety and Welfare] Regulations 1992 for the new service – this has not been provided or costed.

 

1. Removal of Contractual Overtime – Barnet Homes state – If salary protection applies then the contractual overtime will be protected. Salary protection will only apply if the employee’s current salary is higher than the new salary – It has not been communicated to staff whether or not salary protection will apply in their individual circumstance or what the cost will be to Barnet Homes.

 

1. Barnet Group intention to create a new ‘Caretaker Driver Grade’ [SCP 20 – 23] with no supervisory responsibility.

 

Currently the Senior Caretaker Grade [SCP 22 – 25] encompasses some day to day supervision of caretakers, dealing with stores, Health and Safety checks on equipment, occasionally deputising for ESM’s and undertaking estate inspections. The Senior Caretaker position gives caretaking staff the opportunity for career progression. The new ‘Driver Grade’ does not have the same level of responsibility or offer caretakers the opportunity to progress their career.

 

1. Staff and Customer Workshop Feedback indicates that while there is always room for improvement, there is a general feeling that the Service performs well and that a Local caretaker service, local knowledge and presence is important to Barnet Homes customers.

 

1. Average age and length of service of staff group effected. The majority of staff who are Resident Caretakers will reach retirement age in the medium to short term.

 

Risks

• A broken job structure which does not give adequate opportunity for career progression and which could have an adverse impact on staff retention.
• Loss of loyal, committed and dedicated staff, who have good local knowledge and presence and rapport with Barnet Homes customers.
• Spiralling cost of Service review in relation to redundancies, payments, pay protection, Health & Safety statutory requirements.
• Failure to agree a negotiated way forward with staff, with the potential to cause a breakdown in industrial relations.

 

         UNISON Recommendations

 

• That the Service Review should not incorporate removal of Service Tenancies from staff currently effected.

 

• That the Senior Caretaker post is retained as part of the new structure.

 

• That the Barnet Homes Board postpones making a decision until a fully negotiated agreement is reached with staff.

 

UNISON response to
Accommodation Options Review (AOR) and to Locality Strategy Options (LSO)
11th July 2016

Barnet UNISON
UNISON Office,
Barnet House
Telephone: 020 8359 2088.
Fax: 020 8368 5985.
Email: contactus@barnetunison.org.uk
www.barnetunison.me.uk
2016

UNISON Response

 

Summary

1) The cost to Barnet Council of £50million on this project without having fully secured or identified the associated resources needed elsewhere in the Borough to make it workable presents as foolhardy as the decision to sell off Mill Hill depot without having secured an alternative.

2) High numbers of colleagues working at the NLBP and Barnet House sites use their cars both for getting to work (78% according to our survey) and for carrying out their work duties (64%).

3) There are critical risks to the Council with respect to being able to continue operating effectively and safely if a wholesale move to Colindale goes ahead.

4) It is not clear how the assessment of business delivery has arrived at the conclusion it has for the Locality Strategy Options (LSO).

5) The Accommodation Options Review report (AOR) is missing critical information which Councillors need to make a sensible decision about whether or not to proceed to approve the construction of the Colindale site.

Background

Barnet is an outer London Borough with good public transport links going from north to south but with extremely poor east to west transport links. A typical journey across the borough by bus takes one hour. The proposals before this committee are to build council office space in Colindale which:

 has poor access routes across the Borough;

 is known to be able to house less than half the number of staff we have in Barnet House and NLBP both in the Council and in partner organisations;

 commit to “smarter working” without fully understanding how this is functioning now and without the infrastructure in place to support this;

 commit to Council staff using alternative space in a variety of venues without any understanding as how practical or feasible this is, including no synchronisation of the plans for libraries with the plans outlined here;

 commit the Council to spending £50million without realising any savings for 50 years (even if it works).

London Borough of Barnet (LBB) has seen many changes over a very short period of time. This has included significant reductions in staff numbers and over 20 TUPE transfers (excluding TUPE transfers of staff from schools to Academies). There have been reports to the various Council Committees which have received approval for developing plans for the further outsourcing of all remaining staff except for those in the Commissioning teams.

This is very unsettling for staff still employed by LBB and there are now serious recruitment and retention problems not only across the whole Council, but also for our “partner” organisations such as Barnet Group, CSG and RE. This is being felt most acutely in staff areas where clients are at extreme risk. Agency staff now make up some 40% of social workers in Family services and over 20% of social workers in Adults services. Recruitment campaign after recruitment campaign is not yielding positive responses by attracting new colleagues. The risks to maintaining safe working are already high in these services both in terms of the current workforce and for service users. Therefore any additional loss of experienced staff to these services could be catastrophic. Most of these colleagues work from the North London Business Park or Barnet House. This knowledge deficit is true of staff groups working for the other partners.

Barnet UNISON conducted a survey over just 7.5 working days on members in both of these settings. We were responding to anecdotal evidence that colleagues are anxious about any prospective move to Colindale. In this very short time we received 219 responses which is unusually high and confirms that this issue is, indeed, worrying a large number of colleagues.

This survey showed that 28.5% of current colleagues would have to stop working for Barnet if their workplace became Colindale. 35% of colleagues are actively looking for new jobs now.

An overwhelming majority of colleagues (78%) use their car to get to work and 64% use their car in carrying out their work duties. After the proposed move to Colindale 76% will need to use their car to get to work and 61% will still need to use their car to carry out their duties. 71% responded that the move to Colindale will lengthen their journey to work (this last response includes those using public transport and those using their cars to get to work).

This indicates that the move to Colindale will be hugely disruptive for colleagues in terms of their attendance at work and has serious operational implications in terms of carrying out business on behalf of the employer if there are not adequate parking arrangements at the Colindale site.

It should be noted this survey focussed questions on those using public transport to get to work and those using cars. We acknowledge that there are colleagues who use their bicycles and motorcycles to get to work and so additional surveys would need to be carried out to capture their anxieties with respect to the move to Colindale. There is too much missing information in the report for Councillors to approve the construction of the offices in Colindale:

 No detail with respect to the fit of numbers of staff and volume of public accessing the space against the size of the spaces themselves.

 No mention of disability access to the site in Colindale either for workers or for residents needing to visit the local offices.

 No completed study on office utilisation.

 No completed study on the current way in which “smarter working” has been taken up (pros and cons), nor a study as to how this is likely to be achieved in the future.

Committing the Council to this decision with such poor information risks repeating a similarly disastrous situation we have with the relocation of operations from Mill Hill depot. In this case it would mean a loss of experienced staff and the inability of services to perform effectively due to lack of access to any, or only poor, office space as well as poor access to some of the communities we serve.

We note that in the LSO report there is much mention of the use of libraries to accommodate the displaced staff. In particular North Finchley, Chipping Barnet, Burnt Oak and Golders Green are very much the preferred venues and yet these libraries will themselves lose respectively 67%, 13%, 51% and 58% of space available to them as part of the plan for libraries agreed by the CELS committee earlier this year. There is absolutely no clear plan for how the space vacated by the library will be used although some of it is to be used commercially.
In addition the reduction in staffed hours of the libraries mean they will not be available to be used safely by other council staff members.

Risks

1) The Council commits itself to a costly albatross when the chance to secure more sustainable and cheaper options may present themselves.

2) There is a high risk that experienced colleagues will leave Barnet in the next 2 years as a direct consequence of confirmation that their workplace is moving from NLBP and Barnet House to Colindale.

3) As a result of large numbers of experienced staff leaving their jobs, the Council will be exposed to serious further risks in terms of managing critical services to the public.

4) Without sufficient provision of parking spaces services to the public are at risk of being undermined by moving large numbers of work colleagues to Colindale as over half of these colleagues use their car to carry out their work duties.

5) High risk of a repeat of the Mill Hill depot scenario where, in the realisation the Council has critical services to provide but has not planned to accommodate the operations around this, it is forced to enter into costly and inefficient solutions.

6) There is a risk the Council will no longer meet its obligations under the Equality Act if it is unable to provide adequate access to disabled workers and residents to its buildings.

Recommendation

1) This committee postpones making a decision until full information has been provided with respect to the answers to questions raised here around disability access; current office utilisation; a study on “smarter working” to date; the genuine feasibility of the usage of the alternative sites identified for the purposes stated.

2) The lease for Barnet House continues until 2032. This gives this committee the chance to take stock of its situation with respect to the Colindale site and to see how the vote to leave the EU will affect the local economy and house prices more generally. This is not the time to make such a costly decision which we can all too easily predict we will regret.